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Submission Terms
& Conditions

Croydon International Film Festival (CIFF) 2026

Exhibition Dates: 9–20 November 2026
Submission Deadline: 14 October 2026

By submitting artwork to the Croydon International Film Festival (CIFF) Visual Artist Open Call, applicants confirm that they have read and agree to the following terms and conditions.

1. Eligibility

The Visual Artist Open Call welcomes submissions from visual artists based across the United Kingdom, working in a range of artistic disciplines and mediums.

Artists may submit up to four original artworks for consideration.

Applicants must be aged 18 or over, or have permission from a parent or legal guardian if applications from younger artists have been expressly agreed with CIFF.

2. Submission and Exhibition Fees

Participation in the Visual Artist Open Call is free.

  • There is no fee to submit artwork.

  • Selected artists will not be charged an exhibition fee.

  • CIFF does not take commission on artwork sales.

Any additional costs associated with preparing, transporting or presenting artworks will be communicated and agreed with selected artists before participation is confirmed.

3. Submission Requirements

Artists must provide accurate information about themselves and their submitted artwork, including relevant dimensions, materials, presentation requirements and images.

Each applicant may submit a maximum of four artworks.

Submitted images should accurately represent the artwork being considered.

Submitting artwork does not guarantee selection or inclusion in the festival exhibition.

4. Selection Process

All eligible submissions will be reviewed by the CIFF arts and curatorial team.

Selections will consider artistic merit, originality, relevance to the festival programme, available exhibition space and practical installation requirements.

CIFF reserves the right to determine which artworks are selected and how they are presented within its exhibition programme.

Successful artists will be contacted directly with further information about the exhibition, venue arrangements and next steps.

5. Artwork Ownership and Copyright

Artists retain full ownership and copyright of their original artworks.

By submitting, artists confirm that:

  • The artwork is their own original creation or that they hold all necessary rights and permissions to submit and exhibit it.

  • The artwork does not knowingly infringe the intellectual property rights of another person or organisation.

  • They have obtained any relevant permissions relating to third-party material incorporated into the work.

Submission does not transfer ownership or copyright to CIFF.

6. Exhibition and Artwork Availability

Selected artworks must be available for the full exhibition period, 9–20 November 2026, unless alternative arrangements are agreed in writing.

Exhibition locations and installation details will be confirmed with successful applicants.

CIFF may allocate artworks across participating venues based on suitability, available space, curatorial considerations and technical requirements.

Artists will be informed of relevant display arrangements before their participation is finalised.

7. Artwork Delivery and Exhibition Arrangements

Artists selected for the CIFF 2026 exhibition will receive further information regarding exhibition venues, artwork delivery, installation and collection arrangements.

Unless otherwise agreed, artists will be responsible for arranging and covering the costs of delivering and collecting their artworks.

All arrangements will be confirmed with selected artists before their participation is finalised.

Artists will have the opportunity to review these arrangements and decide whether to proceed with exhibiting their work.

8. Artwork Insurance and Liability

Croydon International Film Festival (CIFF) does not currently provide insurance coverage for artworks submitted to or selected for its visual arts exhibition.

Artists should be aware that their artworks will not automatically be covered against accidental damage, theft, loss or damage during transportation, installation, exhibition or collection.

Artists are encouraged to arrange their own appropriate insurance coverage should they wish to protect their work against these risks.

CIFF will work with participating venues and artists to establish reasonable arrangements for the safe handling, installation, display and collection of artworks.

Before confirming participation, selected artists will be provided with further information regarding exhibition arrangements, security measures and responsibilities relating to their work.

CIFF does not guarantee that artworks will be free from all risk. Any responsibility for loss or damage will be determined in accordance with the applicable agreement and UK law. Nothing in these terms excludes or restricts liability where such exclusion or restriction would be unlawful.

Submission of artwork does not constitute an agreement to deliver or exhibit the work. Selected artists will be able to review the exhibition arrangements before confirming participation.

9. Artwork Sales

Artists may indicate whether their submitted artwork is available for sale.

CIFF does not charge commission on artwork sales.

Where sales enquiries arise during the exhibition, CIFF may facilitate introductions between interested buyers and artists.

Unless otherwise agreed, sales transactions, payment arrangements and fulfilment will remain the responsibility of the artist and purchaser.

10. Photography, Publicity and Promotion

By submitting, artists grant CIFF a non-exclusive, royalty-free licence to reproduce and share images of their submitted artwork for purposes directly connected with reviewing, presenting, documenting and promoting the CIFF 2026 visual arts programme.

These uses may include:

  • Festival websites and social media.

  • Exhibition listings, programmes and promotional materials.

  • Press releases and media coverage.

  • Festival documentation and post-event reporting.

CIFF will make reasonable efforts to credit artists wherever their artwork is reproduced.

This permission does not transfer copyright or authorise CIFF to sell reproductions of submitted artwork.

Any separate commercial use will require additional permission from the artist.

11. Changes to the Exhibition

CIFF reserves the right to make reasonable changes to exhibition locations, schedules, installation arrangements or programme content where necessary for operational, safety or circumstances beyond its reasonable control.

Artists affected by significant changes will be informed as soon as reasonably practicable.

If an exhibition or display cannot proceed, CIFF will communicate with affected artists to discuss appropriate next steps.

12. Withdrawal of Artwork

Artists wishing to withdraw their submission should notify CIFF as soon as possible.

Once an artist has accepted an exhibition invitation, any withdrawal should be communicated promptly to minimise disruption to exhibition planning.

CIFF reserves the right to withdraw an artwork from consideration or display where necessary because of safety concerns, rights issues, inaccurate submission information or significant operational constraints.

13. Personal Information and Privacy

Personal information submitted through the application form will be used to review submissions, contact applicants and administer the visual arts programme.

CIFF will handle personal data in accordance with its Privacy Policy and applicable UK data protection legislation.

Personal information will not be used to subscribe applicants to unrelated marketing communications without an appropriate lawful basis.

For further details, please refer to the CIFF Privacy Policy.

14. Agreement to Terms

By submitting an application, artists confirm that:

  • They have read and understood these submission terms.

  • The information they have provided is accurate to the best of their knowledge.

  • They hold the rights necessary to submit and exhibit their artwork.

  • Their submitted work is available for the stated exhibition period.

  • They agree to the stated permissions concerning reproduction and promotion of their artwork.

Selected artists may be required to complete a separate exhibition participation agreement confirming practical arrangements, responsibilities and any applicable insurance provisions before their work is exhibited.

15. Contact

For questions concerning submissions, exhibition arrangements or these terms, please contact the CIFF arts team through the official festival contact channels.

Croydon International Film Festival
https://www.croydoninternationalfilmfestival.com

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